Please read this agreement carefully, you'll receive a copy with the rest of the forms necessary to complete your reservation. All payments should be made in US dollars. All prices quoted are US dollars.

Payment schedule:
At the Time of reservation: $500
60 days prior departure: 50% of trip cost
30 days prior departure: Balance

When you book an expedition, a $500 deposit is required to reserve a spot for you on the trip. Two months prior to departure you are required to pay 50% of the cost of your trip. The remaining balance for your trip will be due four (4) weeks before departure.

After initiating the booking request, we'll mail you several forms that must be completed and returned to us to start the booking process.

Single accommodation travelers:
All our trip prices are based on double-occupancy rates. For those wanting single accommodations, a Single Supplement fee will be assessed (prices vary per trip.)

Cancellations and refunds:
Cancellations must be sent by fax or mail to our U.S. office. At the time we receive your written statement, the following fees will apply:
- From the time of reservation to 60 days prior to departure: $250
- 60 to 30 days prior to departure: 50% of cost
of the trip.
- 30 days or less prior to departure: 100% of land cost of the trip.

All of our trips are offered as a package and no refunds are offered for services not used during a trip.

Trip Cancellations:
40° South Expeditions reserves the right to cancel any trip due to inadequate sign-up or other causes that makes the trip unfeasible for us to provide the guiding service. We'll inform you two weeks prior departure, and a full refund will be given. We are not responsible for any other costs incurred by the traveler related to the canceled trip, including but not limited to: clothing, air tickets, visas, passports and hotel reservations.

For those wanting a to book a different guiding service with us, a full credit in dollar amount will be transferred toward the purchase of another trip.

Our trip minimum is four travelers*, some trips may be cancelled at our discretion if this minimum is not met. However, we offer our customers the option to purchase the same trip as a private expedition (1 to 4 members). Ask our staff about private expeditions and their cost.

*For the purpose of counting trip members, 40° South staff and guides are excluded.

Delays:
In the event that we are forced to delay a trip, the costs related to the delay are the sole responsibility of the travelers, and are not included in the price of our guide services. Delays caused by, but not limited to, bad weather, road conditions, equipment failure, government intervention, natural disasters, sickness or any other contingency for which 40° South and its staff cannot make any provisions are not included in our guiding services. Costs incurred by travelers while waiting out a delay are not included in our services.

Changing your reservations:
You may transfer your reservation to another trip with us up to one month prior to departure. A full dollar credit will be given towards the purchase of a different trip. After that period of time you'll be subject to the same penalties for trip cancellation. Private expeditions are non-transferable and cancellation fees apply. Purchasing travel insurance that covers trip cancellation is the best way to protect your investment.

After making your initial deposit, you agree to be bound to the above terms and conditions.

Medical:
Most of our trips don't have any special fitness requirements, but a medical form must be completed and submitted prior to departure. If you fail to submit your form, our staff will cancel your reservation and the customary cancellation fees will apply. Our Icefield Traverse and Aconcagua Climb are physically demanding trips. A medical release form signed by a M.D. will be necessary for the participants of that expedition.

40° South reserves the right to disqualify any expedition member that appear to be mentally or physically unfit to complete the trip/expedition. No refunds are given in such cases. 40° South assumes no liability regarding provision of medical care. Patagonia is still a place where it is sometimes necessary to drive hours to reach medical help; evacuation can be costly and slow. The cost of our trips does not include medical or evacuation insurance. We strongly encourage you to purchase insurance from a licensed insurance agent or broker.

Limitations of Liability:
40° South Expeditions, its owners, guide staff and employees assume no responsibility for any injury, loss, damage, delay or death to person or property arising from the negligent or willful act or failure to act, of any person who is to, or does provide, goods or services for a trip (or expedition), or for the action or inaction of any other third party. Without limitation, 40° South Expeditions is not responsible for acts of God, equipment failures, vehicle accidents, illness from food or otherwise, detention, assaults, theft or criminal activity, annoyance, delays, quarantine, strikes, failure of any means of conveyance to arrive or depart as scheduled, civil disturbances, terrorism, government restrictions or regulations, any discrepancies or changes in transit or hotel services over which it has no control. Reasonable changes in the itinerary may be made where deemed advisable for the comfort and well being of the passengers. The right is reserved to alter the itinerary, reverse the order in which places will be visited or substitute hotels. The trip members will be informed as soon as possible of the changes made.

Privacy Policy
We do not share any of your personal information with other companies, unless that information is necessary to book arrangements that are part of your expedition; such as lodging, fligths or other travel arrangements. We take steps to protect the information we store about our clients, your email and personal information are not stored online, and are not accesible from the web to enhace security.